Privacy Policy
CIBB 2026 – Conference on Computational Intelligence Methods for Bioinformatics and Biostatistics
1. Introduction
This Privacy Policy explains how personal data are collected, used, and protected in connection with the website of the CIBB 2026 Conference (the "Conference"), organized at Sapienza University of Rome.
We are committed to ensuring that your personal data are processed in compliance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and applicable national laws.
2. Data Controller
The Data Controller is:
CIBB 2026 Organizing Committee
Sapienza University of Rome
Department of Statistical Sciences
Piazzale Aldo Moro, 5
Rome, Italy
Email: cibb2026@uniroma1.it
3. Personal Data We Collect
We may collect and process the following categories of personal data:
3.1 Information provided by users
When you interact with the website or register for the conference, we may collect:
- Full name
- Email address
- Affiliation and institution
- Country of residence
- Professional status (e.g., student, academic, industry)
- Billing information (if applicable)
- Dietary requirements or food preferences (e.g., allergies, intolerances)
- Any additional information voluntarily provided
3.2 Technical data (automatically collected)
When visiting the website:
- IP address
- Browser type and version
- Device information
- Pages visited and interaction data
- Date and time of access
This data may be collected through analytics tools.
4. Purpose of Data Processing
Your personal data are processed for the following purposes:
- Managing conference registration and participation
- Communicating important information related to the conference
- Handling administrative and organizational activities
- Managing payments (via external providers)
- Providing access to conference materials and services
- Ensuring proper organization of catering (dietary requirements)
- Improving the website and user experience (analytics)
5. Legal Basis for Processing
Processing of personal data is based on:
- Performance of a contract (conference registration and participation)
- Compliance with legal obligations
- Legitimate interests (organization and improvement of the event)
- Explicit consent, where required (e.g., dietary information, optional communications)
6. Data Sharing and Third Parties
Your data may be shared with third-party service providers strictly for organizational purposes, including:
- Form providers (e.g., Tally)
- Data storage and management tools (e.g., Google Sheets)
- Email services (for communication)
- Payment processors (e.g., PayPal Business)
These providers process data in accordance with GDPR and only for the purposes defined above.
We do not sell or distribute personal data to third parties for marketing purposes.
7. International Data Transfers
Some service providers may process data outside the European Economic Area (EEA).
In such cases, appropriate safeguards are applied, including:
- Standard Contractual Clauses (SCCs)
- Adequacy decisions where applicable
8. Data Retention
Personal data will be retained only for as long as necessary:
- For conference organization and follow-up activities
- For administrative and legal obligations
- For a reasonable period after the event for reporting and communication purposes
After this period, data will be securely deleted or anonymized.
9. Data Security
We implement appropriate technical and organizational measures to protect personal data, including:
- Restricted access to authorized personnel only
- Secure data storage systems
- Protection against unauthorized access, alteration, or disclosure
10. Data Subject Rights
Under GDPR, you have the right to:
- Access your personal data
- Request correction or update
- Request deletion ("right to be forgotten")
- Restrict or object to processing
- Request data portability
- Withdraw consent at any time (where applicable)
To exercise these rights, contact:
Email: cibb2026@uniroma1.it
11. Cookies and Analytics
The website may use cookies and analytics tools to:
- Monitor website performance
- Understand user behavior
- Improve usability and content
Where required, a cookie banner will request user consent.
12. Mandatory vs Optional Data
Providing certain data (e.g., name, email, affiliation) is necessary to complete registration.
Providing other data (e.g., dietary preferences) is optional, but may be required to ensure appropriate services during the conference.
13. Changes to This Privacy Policy
This Privacy Policy may be updated at any time.
Any changes will be published on this page with an updated revision date.
14. Contact
For any questions regarding this Privacy Policy or data processing:
Email: cibb2026@uniroma1.it
Sapienza University of Rome - Department of Statistical Sciences